Export Incharge

Designation: Export Incharge Department: Export Experience : 10 –15 Years Reporting To: HOD / Director 1. Job Purpose To independently manage and oversee the complete export operations of the pharmaceutical business, ensuring timely execution of export orders, machinery, equipment’s, along with regulatory and statutory compliance, coordination with international customers, logistics management, documentation, and smooth shipment of pharmaceutical products across African markets. The position requires strong expertise in pharmaceutical export procedures, international trade regulations, export documentation, logistics, and coordination with regulatory, production, quality assurance, finance, and sales teams. 2. Key Responsibilities A. Export Operations & Order Management • Coordinate end-to-end export operations, from finished goods to final shipment and payment realization. • Coordinate with international customers, distributors, agents, and overseas business partners. • Coordinate with production and planning teams for product availability and shipment readiness. • Monitor order status, shipment schedules, pending orders, and delivery commitments. • Handle end-to-end export of pharmaceutical manufacturing machinery, equipment, plant and engineering goods to Africa. B. Export Documentation & Compliance • Ensure preparation and verification of all export-related documents, including: o Commercial Invoice and Packing List. o Shipping Bill and Bill of Lading / Airway Bill. o Certificate of Origin. o Certificate of Analysis (COA). o Certificate of Pharmaceutical Product (COPP), wherever applicable. o Insurance and other shipment-related certificates. o Regulatory and country-specific export documentation. • Ensure compliance with DGFT, Customs, RBI, FEMA, GST, and other applicable export regulations. • Coordinate with CHA, freight forwarders, customs authorities, and banks. • Ensure compliance with applicable pharmaceutical export requirements and destination-country regulations. C. Pharmaceutical Regulatory Coordination • Coordinate with Regulatory Affairs and Quality Assurance departments for export documentation and product approvals. • Ensure availability of product registration documents, GMP certificates, Free Sale Certificates, COPP, and other regulatory requirements, wherever applicable. • Understand country-specific regulatory requirements for pharmaceutical exports. • Ensure proper handling and documentation of temperature-sensitive and controlled shipments, where applicable. • Maintain coordination for product specifications, batch documentation, and quality-related export requirements. D. Logistics & Shipment Management • Manage sea freight, air freight, courier shipments, and other international transportation arrangements. • Negotiate and coordinate with freight forwarders, shipping lines, airlines, and CHA. • Ensure cost-effective logistics solutions while maintaining delivery timelines. • Monitor shipment tracking and ensure timely dispatch and delivery. • Handle shipment delays, documentation discrepancies, customs queries, and logistics-related issues. • Ensure proper handling and transportation requirements for pharmaceutical products. • Track the vessel and to ensure all goods / material reach to final destination • Overview the Loading activities for the goods. E. Banking, Finance & Export Incentives • Coordinate with the finance team for export invoices, payment follow-ups, and realization of export proceeds. • Monitor advance payments, Letter of Credit (LC), and other international payment terms. • Ensure timely submission of export documents to banks. • Coordinate for e-BRC, FIRC, and other applicable export realization documents. • Handle export incentives and benefits and other applicable schemes. • Monitor outstanding export payments and coordinate for timely realization. F. MIS & Reporting • Prepare regular export MIS reports covering: • Maintain proper records of export transactions and documentation. • Identify operational bottlenecks and implement process improvements. G. Team Management & Coordination • Lead and guide the export documentation and logistics team. • Establish efficient export processes and internal controls. • Coordinate with Sales, Production, QA, QC, Regulatory Affairs, Finance, and Supply Chain departments. • Ensure smooth communication between internal teams and international customers. • Train team members on export procedures, documentation, and regulatory compliance. 3. Desired Candidate Profile • Graduate in Commerce (B. Com), Business Administration, International Trade, or related discipline. • MBA / PG Diploma in International Business, Export-Import Management, or Supply Chain Management will be an added advantage. • 10 –15 years of relevant experience in export operations, preferably with a pharmaceutical manufacturing company. • Strong knowledge of pharmaceutical export documentation and international shipping procedures. • Hands-on experience in handling exports to multiple international markets. • Sound knowledge of DGFT, Customs, GST, FEMA, RBI, and foreign trade regulations. • Experience in coordinating with CHA, freight forwarders, banks, and regulatory authorities. • Good understanding international payment procedures. • Proficiency in MS Excel, ERP systems, and export documentation processes. • Strong leadership, communication, negotiation, and problem-solving skill Salary : 40,000/-pm